Your Privacy Matters

Privacy Policy

FundRobin is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data.

Effective Date:27 May 2026
Last Updated:27 May 2026

1. Who We Are

FundRobin is a UK-based platform helping users discover insights about organisations and improve grant proposal processes. We collect data to support innovation in funding and help organisations achieve their missions.

2. Data We Collect

2.1 Information You Provide

  • Email address
  • Encrypted password
  • Organisation name and domain
  • Optional user profile data

2.2 Automatically Collected Data

  • IP address, browser type, device type
  • Activity logs
  • Cookie identifiers and session data

2.3 Third-Party Data

Includes public funder, grant, company, charity, and organisational information from third-party data providers or public sources where needed to enhance our services.

3. How We Use Your Data

  • Provide and improve our services
  • Personalise user experience
  • Communicate with users about updates and features
  • Ensure legal compliance and platform security
  • Generate grant workflow support for your organisation; customer content is not used to train public AI models

4. Legal Bases for Processing

  • Consent for optional features and communications
  • Contractual necessity to provide our services
  • Legitimate interest in improving our platform
  • Legal obligation to comply with applicable laws

5. Data Sharing

We may share your data with:

  • Service providers who help us operate our platform
  • Third-party data services for enhanced functionality
  • Legal authorities when required by law

6. Data Security

FundRobin uses managed cloud infrastructure, encrypted transport, provider-backed encryption at rest, access controls, and GDPR-aware handling. Customer content is used to support that customer workflow and is not used to train public AI models.

  • Managed cloud infrastructure and provider-backed encryption at rest
  • Encrypted transport for data in transit
  • Strict access controls
  • Security logging, monitoring, and incident response procedures

7. Your Rights

Under GDPR and UK data protection laws, you have the right to:

  • Access your personal data
  • Rectify inaccurate information
  • Request deletion of your data
  • Restrict processing of your data
  • Data portability
  • Object to certain data uses
  • Lodge complaints with supervisory authorities

8. Contact Us

Based in:

London, United Kingdom

For privacy-related enquiries, data requests, or concerns about how we handle your personal information, please don't hesitate to reach out to us.