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Bring in evidence
Bring reusable organisation knowledge together
Keep useful organisational evidence, prior material and reusable facts in the Organisation Library instead of searching through old proposals and folders for every application.
Organisation Brain
Ground your grant writing in the knowledge your organisation already has.
Bring reusable evidence together, review what is current, and let Robin and proposal work use the organisation context that matters. Keep sources connected and people in control.
Reusable organisation context
Mission & beneficiariesReviewed knowledge
Track record & outcomesSource-backed evidence
Policies & delivery modelCurrent context
Project and application needsInput Required when missing
You review what becomes reusable organisation knowledge.
Organisation Brain, in plain English
A reusable knowledge base for grant work — reviewed by your team and available to the FundRobin workflows that need it.
- What it is
- FundRobin’s Organisation Brain is the reviewed organisational context that can be reused across Robin and proposal work.
- Organisation Library
- The human-facing workspace where teams organise and review reusable evidence and knowledge before it becomes trusted organisation context.
- Grounded AI
- Relevant reviewed knowledge and source evidence can ground Robin and proposal drafting alongside funder and application requirements.
- Knowledge Graph
- A visual way to explore how organisation knowledge, evidence, and grant work connect; selected context can be used with Robin where supported.
- Human control
- Missing or conflicting information can be surfaced as Input Required, and reusable knowledge or AI-proposed changes remain reviewable.
The repeated-work problem
Stop rewriting the same organisation story for every funder.
Grant teams repeatedly restate their mission, beneficiaries, outcomes, delivery model, track record, policies and project evidence. That information often ends up scattered across old proposals, documents and individual team members.
FundRobin helps turn useful material into reusable organisational knowledge so a lean grants team can build on what it already knows instead of starting again for every application.
How it works
Library for people. Organisation Brain for reuse.
The Organisation Library is where your team organises and reviews useful evidence and knowledge. The Organisation Brain is the reviewed organisation context FundRobin can reuse with Robin and proposal work.
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Review useful knowledge
Separate current knowledge from old or conflicting information
Your team can review what is suitable to reuse. Current, historical and conflicting information remain distinguishable rather than being silently treated as equally reliable.
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Reuse with context
Give Robin and proposal work the context that matters
Reviewed organisation knowledge and relevant source evidence can be retrieved when Robin or Smart Proposal needs it, so grant work does not start from zero each time.
Grounded AI
AI grounded in your organisation's knowledge.
Grounded AI means FundRobin can give Robin and proposal drafting relevant, authorised organisation knowledge and source evidence to work from — alongside the funder and application requirements — instead of relying only on the general knowledge of an AI model.
Grounding improves relevance and makes the work easier to inspect. It does not guarantee correctness, so review remains part of the workflow.
- Use reviewed organisation knowledge alongside the opportunity and application requirements.
- Keep relevant source evidence connected so people can inspect the basis for important work.
- Surface missing or conflicting information as Input Required instead of filling gaps with confident prose.
- Keep drafting, edits and reusable knowledge subject to human review and approval.
Reviewed knowledge
Keep organisational memory useful, not blindly reusable.
Grant information ages. Policies change. Outcomes get updated. A knowledge base only helps when people can tell what is current and what needs attention.
Reviewed knowledge
Information intended for repeated use can be reviewed before it becomes part of the organisation context FundRobin relies on.
Current versus historical
Older evidence can remain useful without being presented as if it describes the organisation today.
Conflicts stay visible
When information disagrees, FundRobin can preserve that distinction and ask for a decision rather than choosing a convenient answer.
Source context
Where supported, the material behind organisation knowledge and proposal sections remains available as source provenance.
Knowledge Graph: see how grant knowledge connects.
The Knowledge Graph helps you explore relationships between organisation knowledge, evidence and grant work. Selected context can be taken into Robin where supported, without turning the graph into a separate source of truth.
Robin + Organisation Brain: ask with context.
Robin can use fresh authorised organisation context when it is relevant, alongside opportunity and source material. Suitable user-stated facts can be saved as review candidates; a conversation does not silently become organisational truth.
Explore RobinGround proposal drafting in requirements and evidence.
Smart Proposal can combine the application requirements, verified application questions where available, project context, reviewed organisation knowledge and relevant source evidence. Application-specific strategy decisions stay specific to the application.
See Smart ProposalUnderstand the application first
Use the opportunity and exact questions where verified and available.
Retrieve relevant organisation context
Reuse reviewed knowledge and evidence rather than repasting the same background.
Surface Input Required
Ask for missing decisions or facts instead of treating a gap as permission to invent.
Review, refine and approve
Preview AI-proposed changes, edit the draft and keep a person responsible for the final application.
See the evidence behind the draft.
Source provenance means being able to inspect the evidence that materially informed the work. Where supported, FundRobin's Sources view focuses on material sources used for proposal work rather than presenting every retrieved candidate as if it influenced the answer.
Sources used
1Reviewed organisation knowledge
2Relevant source evidence
3Funder/application requirements
Used-only provenance is designed to distinguish material evidence from retrieval candidates.
Humans remain responsible for the application.
Review reusable knowledge, resolve gaps and conflicts, preview suggested changes and edit final content. FundRobin supports the work; the applicant remains responsible for eligibility, factual accuracy, declarations, attachments, budgets and submission.
FAQ
Organisation Brain and grounded AI questions
What is FundRobin's Organisation Brain?
FundRobin's Organisation Brain is the reviewed organisational context that can be reused across Robin and proposal work. The Organisation Library is the human-facing workspace where your team organises and reviews reusable evidence and knowledge; the Brain is the reviewed context FundRobin can draw on when it is relevant.
What does grounded AI mean for grant writing?
Grounded AI means FundRobin can give Robin and proposal drafting relevant organisation knowledge, source evidence and funder or application requirements to work from instead of relying only on the general knowledge of an AI model. Grounding improves context and inspectability, but human review is still required.
Is FundRobin training AI on our documents?
No. Your documents and organisation knowledge are used to support the FundRobin workflows you request; FundRobin does not use customer content to train or fine-tune FundRobin's own commercial models. Relevant context may be sent to configured AI providers when you use an AI-assisted function, subject to FundRobin's privacy and security terms.
How does FundRobin reuse organisation information across applications?
Reviewed reusable knowledge can be retrieved for new grant work when it is relevant. That can include organisational facts, evidence and project context, reducing the need to rewrite the same mission, beneficiaries, track record or delivery information from scratch for every application.
Can I see which sources informed a draft?
Where source provenance is supported, FundRobin can show the material sources that actually informed proposal work. The Sources view is intended to show materially used evidence rather than imply that every retrieved candidate influenced the draft.
What happens when organisation information is missing or conflicting?
FundRobin can surface the gap or conflict as Input Required so a person can provide or resolve the information. Missing context is not permission for the AI to invent an organisational fact.
How is Robin different from using a generic AI chatbot?
Robin is a contextual grant assistant. Depending on the workflow, Robin can work with the relevant opportunity, match context, authorised Organisation Brain knowledge and source evidence rather than requiring you to paste the same organisational background into a blank chat each time.
Does FundRobin automatically submit grant applications?
No. FundRobin supports discovery, research, drafting, review and application workflow. Your team remains responsible for checking the final application, declarations, attachments, budgets, eligibility and submission to the funder.
Make every new application start with more context.
Connect grant discovery, reusable organisational knowledge, grounded proposal drafting and application workflow — with Robin working from the context that matters.