From readiness to funding proposals
The six core steps cover readiness assessment, Theory of Change, Case for Support, Logic Model, Impact Report and Organisation Profile. Documents remain downloadable as PDF and Word files.
Grant Seeking Fundamentals
Grant readiness assessmentin 25 minutes
Grant readiness starts with knowing whether your organisation, project need, evidence, and case for support are funder-ready. Robin AI runs the assessment and writes the six documents funders expect — theory of change, case for support, logic model, impact report, and organisation profile — as branded PDF or Word files that feed straight into your proposal drafts.
Included in free trial
Auto-saves every step
PDF and Word downloads
Choose your path
I already have this
Upload your existing Grant Seeking Fundamentals document. Robin AI extracts 24 profile fields in one pass.
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Build it with AI
Six guided steps, about 25 minutes total. Robin AI writes each document as you answer.
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Why does grant readinessmatter for proposals?
Grant readiness is the difference between a generic first draft and one that leads with your real evidence. These six documents populate twenty-four organisation profile fields — so every proposal Robin AI writes is specific to your mission from the first sentence.
Richer profile, sharper proposals
The proposal drafter reads your organisation profile when it writes. Twenty-four fields populated by these six steps mean your first drafts lead with your evidence, not with placeholders.
Included in your free trial
Available throughout the 30-day Growth trial — not subscription-gated. You get the full journey, documents included, before you pay for anything.
Your documents are portable
Every step produces a professional document you can download as branded PDF or Word. Use them on FundRobin, send them to trustees, or attach them to any proposal on any platform.
The grant readinessmust-haves
A grant readiness assessment should cover more than whether you have a good idea. Funders look for organisational health, a clear project need, credible evaluation methods, and a case for support that turns internal wants into beneficiary-centred needs.
Legal status, registration details, tax status, and named leadership contacts
Board or trustee information, governance policies, and safeguarding where relevant
Recent accounts, audit information, reserves context, and a project budget
A defined community need, target group, delivery model, and measurable outcomes
Evaluation methods, impact evidence, and a plan for reporting progress
What a case for support needs to prove
A strong case for support is not a brochure. It is the essential proposition that explains why a funder should invest in your mission now. Robin AI builds it from your evidence, then reuses that language inside Smart Proposal drafts.
Vision
The better future your organisation is working towards.
Problem
The urgent need, backed by data and lived experience.
Solution
Your approach, programmes, partners, and delivery model.
Impact
The measurable outcomes funding will make possible.
Call to action
The specific support needed and what it unlocks.
What documents dofunders expect to see?
The Readiness Assessment is the only mandatory first step — it scores your starting point and orders the rest by priority. The other five you can tackle in any order, skip, or revisit.
Step 1
Grant Readiness Assessment
Diagnostic · sets your priority order
A 10-point checklist across governance, finance, impact, and fundraising tells Robin AI where your biggest gaps are. That score shapes the order of the five steps that follow.
You provide
Org name, country, income band, staffing level, funding goal, plus a ten yes/no checklist and any specific grants you have in mind.
Robin AI produces
Readiness score out of 10, category breakdown, strengths, priority gaps, and a 90-day action plan.
PDF + Word download
Sets priority badges on the next five steps.
Step 2
Theory of Change
The narrative every proposal rests on
The causal arc from problem to impact. Funders want to know exactly what changes because your organisation exists.
You provide
Problem statement, target group, activities, short-term outcomes (1-2 years), long-term outcomes (3-5 years), and ultimate impact.
Robin AI produces
A 10-section document covering problem, target population, approach, causal pathway, short- and long-term changes, ultimate impact, key assumptions, and your evidence base.
PDF + Word download
Populates your organisation profile Theory of Change field.
Step 3
Case for Support
Why your organisation exists, in funder language
The pitch that sits at the top of every proposal. Emotive, data-focused, or balanced tone — you pick how it reads.
You provide
What you do in one sentence, the problem and who it affects, three to five key outcomes, an optional beneficiary story, and your tone preference.
Robin AI produces
A 6-section document with the problem, your response, the difference you make, why your org, how funders can help, plus a short elevator-pitch version.
PDF + Word download
Populates your problem statement, unique approach, and mission statement.
Step 4
Logic Model
Programme mechanics funders can follow
The engine diagram behind your theory of change. Lines up inputs, activities, outputs, outcomes, and impact so your Activities and Approach sections write themselves.
You provide
Inputs and resources, activities (pre-filled from your Theory of Change if already done), outputs, outcomes, and impact.
Robin AI produces
A 9-section document: programme overview, inputs, activities, outputs, short-term outcomes, long-term outcomes, impact, assumptions, and external factors.
PDF + Word download
Populates your core programmes field.
Step 5
Impact Report
Real evidence, structured for reuse
Captures everything you've already done in a format funders recognise — stories of change, metrics, learnings.
You provide
Project or programme name, reporting period, beneficiaries reached, activities delivered, outputs and metrics, outcomes, a beneficiary story, and challenges or learnings.
Robin AI produces
An 8-section report: executive summary, our work, who we reached, what we achieved, stories of change, challenges and learning, financial overview, and looking ahead.
PDF + Word download
Populates your key outcomes, success stories, and people served.
Step 6
Organisation Profile and Track Record
The credibility layer funders check
Registration details, leadership, team, board, grant history, partners, awards. Without this, proposals lack the trust signals funders use for due diligence.
You provide
Registration numbers, main contact, legal status, ED/CEO bio, core team expertise, board composition, three-year achievements, grant history, major funders and partners, and recognition.
Robin AI produces
A 7-section document: organisation overview, leadership, team capability, board governance, track record, funding history, and partners and recognition.
PDF + Word download
Populates eleven organisation profile fields including leadership info, board info, grant history, and supporting data.
How does the grant readinessjourney work?
No blank pages. No templates to wrestle with. Every step follows the same four-phase pattern, and your inputs auto-save after every keystroke.
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Answer a few questions
Three to six fields per step, each with a hint and an example. Auto-saves as you type so you can close the tab and come back.
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Robin AI writes the document
Fifteen to thirty seconds per step. A professional document rendered as you read it — no blank page, no staring at a template.
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Download, edit, or regenerate
PDF or Word download available immediately. Edit your inputs and regenerate if the first pass missed something.
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Save and your profile is updated
The AI writes answers straight into your organisation profile. Your next proposal draft reads them automatically.
Do it once. Refresh when it matters.
Most nonprofits fill in the Grant Seeking Fundamentals once and use it as the backbone of every proposal for months. Come back quarterly — or after a big project wraps, a new board member joins, or your funding goal shifts — and update the steps that need updating. Robin AI regenerates the documents in seconds; you do not rebuild the whole profile.
Not ready to sign up? Our free tools can help.
Every one of these six documents has a standalone free tool on FundRobin — generate a Theory of Change or Case for Support with no account needed. On the platform they become far more powerful: your organisation profile is populated in place, Robin AI reads all six when it writes your proposals, and your drafts are accurate from the first pass instead of generic.
At a glance
A plain-language summary for buyers and grant teams.
- What it is
- A guided readiness journey that helps teams organise strategy, evidence, and profile data before applying.
- Related free tool
- The free grant readiness assessment gives a lighter diagnostic; the product journey supports fuller profile building.
- Best fit
- Teams preparing a reusable grant-seeking foundation before scaling applications.
- Human review
- Readiness outputs should be checked against the organisation’s current governance, finance, and delivery evidence.
- Trial
- Grant-readiness workflows can be evaluated through an approved Showcase or used on a paid Growth or Impact subscription.
At a glance
A plain-language summary for buyers and grant teams.
- What it is
- A guided readiness journey that helps teams organise strategy, evidence, and profile data before applying.
- Related free tool
- The free grant readiness assessment gives a lighter diagnostic; the product journey supports fuller profile building.
- Best fit
- Teams preparing a reusable grant-seeking foundation before scaling applications.
- Human review
- Readiness outputs should be checked against the organisation’s current governance, finance, and delivery evidence.
- Trial
- Grant-readiness workflows can be evaluated through an approved Showcase or used on a paid Growth or Impact subscription.
Built into FundRobin
Professional funding proposals start with grant readiness
A grant readiness checklist helps teams organise the evidence behind their funding proposals. FundRobin’s 25-minute journey turns core documents into reviewed organisation context for editable, grounded first drafts.
Organisation Brain and Smart Proposal
The Organisation Brain can provide relevant reviewed knowledge for Smart Proposal. Source provenance shows material evidence where supported, while candidate context, used evidence and unresolved gaps remain reviewable by people.
Connected funding work, not more admin
FundRobin brings discovery, fit scoring, proposal drafting, documents, and follow-up into one customer workflow so teams can act on funding intelligence instead of copying it between tools.
Grant readiness questions
Twenty-five minutes today.Better proposals forever.
Apply for the guided Showcase Trial to prepare your organisation profile and Grant Seeking Fundamentals, or subscribe directly to Growth or Impact.
Apply for the guided Showcase Trial · Or subscribe directly to Growth or Impact