Question 1

What is FundRobin and how does it work?

Accepted Answer

FundRobin is UK-founded and supports grant-seeking workflows for organisations working across the UK, US, EU, Australia, Canada, and international funder programmes where source data is available. The platform combines grant discovery, fit scoring, proposal drafting, deadline tracking, and reusable organisation profiles so teams can move from search to application review faster.

Question 2

Who can use FundRobin?

Accepted Answer

FundRobin is designed for registered charities, non-profits, universities, research institutions, startups, social enterprises, and other mission-driven organisations. Coverage depends on the funder data available for the region and programme.

Question 3

How do I create an account and get started?

Accepted Answer

Getting started is simple: 1) Sign up for a free trial at fundrobin.com, 2) complete your organisation profile with details about your mission, focus areas, and funding needs, 3) let FundRobin analyse your profile against available opportunities, and 4) review personalised grant recommendations before deciding where to apply.

Question 4

Is there a free trial available?

Accepted Answer

Yes. FundRobin promotes a 30-day free trial with no credit card required unless a page states a narrower offer. The trial lets you explore grant matching, proposal tools, and support for your organisation before choosing a paid plan.

Question 5

How long does it take to see results?

Accepted Answer

Most users can review initial grant matches shortly after completing their profile. Match quality improves as the profile, location, eligibility, and funding priorities become clearer. Funding outcomes depend on funder fit, deadlines, application quality, and funder decisions, so FundRobin does not guarantee awards.

Question 6

What makes FundRobin different from other grant platforms?

Accepted Answer

FundRobin combines AI-powered matching, proposal drafting, pipeline tracking, and regional context in one workflow. It goes beyond keyword search by checking mission, geography, eligibility, deadlines, award value, and funder guidance, while still encouraging teams to verify official funder requirements before submission.

Question 7

How does FundRobin help startups specifically?

Accepted Answer

FundRobin is optimised for startup needs with rapid discovery, innovation-focused proposals, and growth-stage filtering. We understand startups need funding fast and can't afford to waste time on irrelevant opportunities.

Question 8

What types of startup grants are available globally?

Accepted Answer

Startups can find R&D grants, innovation competitions, sector-specific funds, challenge prizes, regional growth programmes, and some international expansion opportunities. When the grant database API is available, FundRobin currently shows 2,700+ live opportunities and £14B+ in total funding on the database and pricing pages; applicants should still verify values and deadlines against original funder sources.

Question 9

Can FundRobin integrate with our existing fundraising strategy?

Accepted Answer

Absolutely. FundRobin complements equity fundraising by identifying non-dilutive grant opportunities. Many startups use grants to extend runway between investment rounds or reduce equity dilution.

Question 10

How do grants fit into our equity fundraising timeline?

Accepted Answer

Grants work best as bridge funding between equity rounds or to demonstrate traction before investor meetings. Apply for grants 3-6 months before your next equity round to secure non-dilutive capital that extends runway and reduces the equity percentage you need to give up.

Question 11

What stages of startup funding does FundRobin support?

Accepted Answer

FundRobin supports startup grant workflows from early proof-of-concept and R&D applications through growth-stage innovation and scale-up programmes, where relevant source data is available. Fit depends on company stage, sector, geography, eligibility, and funder rules.

Question 12

Can we use grants to reduce equity dilution?

Accepted Answer

Yes, non-dilutive grants can reduce the amount a startup needs to raise through equity, but the impact depends on award size, match-funding requirements, timing, and investor strategy. FundRobin helps you identify grants that could sit alongside an equity round; it does not replace legal, tax, or investment advice.

Question 13

How does FundRobin compare to hiring a grant consultant?

Accepted Answer

Public pricing is GBP-first from £19/month. Some pricing pages may show USD estimates for US visitors; structured data should keep the displayed currency explicit. FundRobin gives teams self-serve grant discovery, drafting, and tracking tools at subscription pricing, while consultants usually provide bespoke advice or done-for-you writing. Many teams use FundRobin before deciding whether a specialist consultant is needed for a strategic application.

Question 14

What happens if we're rejected from grants we apply to?

Accepted Answer

Rejection is part of grant seeking, even for strong teams. FundRobin helps you keep momentum by reviewing feedback, improving the next draft, and finding alternative opportunities that may be a better fit.

Question 15

What's the ROI for startups using FundRobin?

Accepted Answer

ROI varies by sector, application volume, eligibility, and grant outcomes. The clearest value is usually time saved on discovery and drafting, better prioritisation of funder-fit opportunities, and a more organised non-dilutive funding pipeline.

Question 16

How accurate is the AI grant matching?

Accepted Answer

FundRobin scores opportunities using signals such as mission alignment, geographic eligibility, award amount, deadline, funder focus, and available organisation profile data. Match scores are prioritisation aids, not guarantees; teams should always review the official funder guidance before applying.

Question 17

What types of funding opportunities does FundRobin cover?

Accepted Answer

FundRobin is UK-founded and supports grant-seeking workflows for organisations working across the UK, US, EU, Australia, Canada, and international funder programmes where source data is available. Covered sources can include government grants, lottery funding, trusts and foundations, corporate giving, research councils, sector-specific schemes, emergency funds, and capacity-building grants where reliable source data is available.

Question 18

Can FundRobin help write grant applications?

Accepted Answer

Yes. Smart Proposal creates editable application drafts from funder requirements, your organisation data, project context, and application questions. AI output is a starting point, so your team should review facts, budgets, evidence, and tone before submission.

Question 19

Does the platform support multi-user collaboration?

Accepted Answer

Yes. FundRobin supports team collaboration with role-based permissions according to the limits of your plan. Teams can collaborate on applications, share feedback, track progress, and manage approval workflows, which is useful for universities with multiple PIs or charities with distributed teams.

Question 20

How does the deadline tracking and alerts system work?

Accepted Answer

Our smart alerts system monitors all your opportunities and sends notifications at strategic intervals: 8 weeks before deadline (planning phase), 4 weeks before (drafting phase), 1 week before (final review), and final reminders before deadlines. You can customise alert preferences and receive notifications via email or in-platform.

Question 21

Can I track my application success rates and analytics?

Accepted Answer

Yes, the Analytics Dashboard helps track pipeline value, application status, deadlines, outcomes, funder preferences, and funding activity. These records help optimise your funding strategy and provide clearer internal reporting.

Question 22

How often is the grant database updated?

Accepted Answer

The grant database is refreshed from source data feeds and public funder information. When the API is available, the current database shows 11,000+ funders and 2,700+ live opportunities. Because funders can change deadlines and criteria, always check the original funder page before submission.

Question 23

How accurate and reliable are AI-generated grant proposals?

Accepted Answer

AI proposal drafts are designed to be useful first drafts that incorporate funder guidance, your organisation's context, and the application questions you provide. They still need human review for factual accuracy, eligibility, budgets, evidence, and local compliance before submission.

Question 24

How much time does AI proposal generation actually save?

Accepted Answer

AI proposal generation can save substantial research and drafting time by handling first-draft structure, requirement analysis, and reusable organisation context. The exact saving depends on application complexity, source material quality, and how much review your team needs before submission.

Question 25

Can I edit and customise AI-generated proposals?

Accepted Answer

Absolutely! AI-generated content serves as a comprehensive first draft that you can fully edit, customise, and enhance. The system maintains version control throughout your editing process and provides suggestions for improvement. You have complete control over the final content while benefiting from AI's speed and compliance checking.

Question 26

What types of grant proposals can the AI generate?

Accepted Answer

Our AI supports grant types from across the world, including government grants, foundation funding, corporate CSR programmes, research council applications, lottery funding, and emergency funding applications. If the AI cannot automatically fetch specific grant requirements, it will ask you to provide the application questions and guidelines, then generate tailored responses accordingly. The system adapts writing style, structure, and compliance requirements based on any funder globally.

Question 27

How does AI ensure my proposal meets funder compliance requirements?

Accepted Answer

The AI helps analyse grant guidelines, word limits, mandatory sections, and formatting requirements before generating content. It can flag potential compliance issues, but applicants remain responsible for checking eligibility, deadlines, evidence, budgets, and submission rules against the official funder guidance.

Question 28

What are the different pricing tiers?

Accepted Answer

Public pricing is GBP-first from £19/month. Some pricing pages may show USD estimates for US visitors; structured data should keep the displayed currency explicit. Plans are designed for different organisation sizes and grant workflows. For current plan names, limits, and feature comparisons, visit fundrobin.com/pricing.

Question 29

Is there a setup fee or long-term commitment required?

Accepted Answer

No setup fees required. We offer both monthly and annual subscription options. You can cancel during your free trial period before any payment is made. Once a subscription is active (monthly or annual), payments are non-refundable, but you can cancel to prevent future charges.

Question 30

What's included in each plan?

Accepted Answer

All subscription plans include our core features including grant matching, deadline alerts, and basic templates. Higher tier plans provide access to larger funding opportunities and advanced features. For specific feature comparisons, please visit our pricing page at fundrobin.com/pricing.

Question 31

How does billing work and what payment methods do you accept?

Accepted Answer

Billing is monthly or annually via secure payment processing. We accept all major credit/debit cards and bank transfers. Invoices are available for all plans, and we can accommodate organisational procurement processes.

Question 32

Can I upgrade or downgrade my plan at any time?

Accepted Answer

Yes, you can change plans anytime. Upgrades take effect immediately with prorated billing. Downgrades take effect at the next billing cycle. Your data and settings are preserved across all plan changes, ensuring continuity of service.

Question 33

What technical requirements are needed to use FundRobin?

Accepted Answer

FundRobin is a cloud-based platform accessible via any modern web browser (Chrome, Firefox, Safari, Edge). No software installation required. The platform is fully responsive and works on desktop, tablet, and mobile devices. Stable internet connection recommended for optimal performance.

Question 34

Is my data secure and how is it protected?

Accepted Answer

Yes. FundRobin uses managed cloud infrastructure, encrypted transport, provider-backed encryption at rest, access controls, and GDPR-aware handling. Customer content is used to support that customer workflow and is not used to train public AI models. Administrative access is limited by role, and FundRobin relies on major managed infrastructure providers for physical security, platform logging, and backup controls.

Question 35

Can I export my data if I decide to leave FundRobin?

Accepted Answer

Absolutely. You own your data and can export it anytime. We provide comprehensive data exports in multiple formats (CSV, JSON, PDF) including all applications, matches, notes, and analytics. No lock-in policies - we believe great service should retain customers, not contracts.

Question 36

What happens to my data if I cancel my subscription?

Accepted Answer

Your data remains available for export during the account closure or cancellation process, subject to the terms that apply to your subscription. You can request deletion or data-rights support by contacting privacy@fundrobin.com.

Question 37

How does FundRobin support GDPR and data protection obligations?

Accepted Answer

FundRobin is built with GDPR-aware handling, data minimisation, access controls, export support, and privacy-rights workflows. Privacy and data protection requests should be sent to privacy@fundrobin.com.

Question 38

What are your terms of service and privacy policy?

Accepted Answer

Our terms of service and privacy policy are available at fundrobin.com/terms and fundrobin.com/privacy. They outline data usage, service availability, user responsibilities, and privacy rights. The public legal pages were last updated on 27 May 2026.

Question 39

Can I request current compliance or insurance documentation?

Accepted Answer

Enterprise prospects and customers can request current security, compliance, and commercial documentation through hello@fundrobin.com. We avoid publishing insurance details on the FAQ because coverage can change and should be verified from current documents.

Question 40

How do you handle data breaches or security incidents?

Accepted Answer

FundRobin maintains incident response procedures for identifying, containing, investigating, and remediating security incidents. Affected customers and regulators are notified in accordance with applicable law. Security reports should be sent to security@fundrobin.com.

Question 41

What support options are available?

Accepted Answer

FundRobin provides email support through hello@fundrobin.com, with privacy requests routed to privacy@fundrobin.com and security reports routed to security@fundrobin.com. Product support enquiries are answered within two working days.

Question 42

What are your support hours?

Accepted Answer

Email support operates during business hours with responses typically within two working days. Higher tier customers may receive priority support for urgent technical issues.

Question 43

Do you provide training for new users?

Accepted Answer

Yes. FundRobin provides onboarding materials, product guidance, and support for new users. Larger teams can request training or account guidance through the general contact channel.

Question 44

How can I contact FundRobin for sales or partnership enquiries?

Accepted Answer

Use hello@fundrobin.com for sales, demos, partnerships, press, and general enquiries. For privacy rights or data protection questions use privacy@fundrobin.com. For responsible disclosure or security documentation requests use security@fundrobin.com. We aim to respond within two working days.

Your Guide to AI-Powered Grants: Discovery, Proposals, and Management

What are ai-powered grants and how do they work?

The benefits of using AI for grant discovery

Revolutionizing Discovery with AI Fit Scoring

AI-Powered Proposal Drafting and Review

How the workflow fits together

Match

Prioritise

Move forward

Connected funding work, not more admin

Get Answers to YourFundRobin Questions

Getting Started

Platform Features

Pricing & Plans

Technical & Integration

Legal & Compliance

Support & Contact

Still Have Questions?