Grant Tracker
Replace Your Spreadsheet
Track every grant application, deadline, and outcome in one place. FundRobin connects grant tracking to discovery and proposal writing — so your whole process lives in one platform.
Used by nonprofits and charities to manage their full grant pipeline without the spreadsheet chaos.
Why Grant Tracking Matters
Most organisations miss more grant opportunities than they realise — not because the funding does not exist, but because of poor visibility over their pipeline. A grant deadline passes while the team is focused on a delivery project. A reporting requirement is missed. A re-application window is forgotten.
A proper grant tracker eliminates these gaps. It gives you a clear view of every active opportunity — what has been submitted, what is in progress, what decisions are pending, and what reporting is due — so your team can prioritise effectively and nothing falls through the cracks.
The difference between a spreadsheet and a proper grant tracking tool is accountability and automation. Spreadsheets do not send deadline alerts. They do not connect to your application drafts. And they do not produce reporting analytics that show your trustees how the fundraising programme is performing.
What a Grant Tracker Should Capture
A complete grant tracking system covers the full lifecycle — from prospect research to post-award reporting.
Application deadlines
Never miss a submission window with automated reminders
Grant status
Researching → Drafting → Submitted → Decision → Awarded
Funder contacts
Programme officer names, emails, and relationship notes
Award amounts
Requested vs awarded, multi-year tranches
Reporting deadlines
Progress reports, financial reports, impact summaries
Outcome notes
Rejection reasons, feedback, re-application eligibility
FundRobin — Grant Tracker Built Into the Platform
Unlike standalone trackers, FundRobin connects tracking to grant discovery and proposal writing — so your entire grant process is in one place.
Deadline management
Automatic deadline reminders so application windows, reporting dates, and funder milestones never creep up on you.
Pipeline analytics
See your grant pipeline at a glance — total pipeline value, applications by status, win rate, and funding secured vs target.
Connected to proposals
Your grant tracker links directly to the proposals you write in Smart Proposal — no switching between tools or re-entering data.
Team collaboration
Assign grants to team members, leave notes, and track who is responsible for each application — without email threads.
Start with Free Grant Tools
Before committing to a full subscription, explore the free tools that come with FundRobin — including a Grant Readiness Assessment to evaluate your pipeline health.
Grant Tracker — FAQs
Replace your grant spreadsheet today
FundRobin gives you a proper grant tracker connected to discovery and proposal writing — all from £19/month.
No credit card required · Free 30-day trial · Cancel anytime